Terms & Conditions

2012 Cairns Airport Airport Adventure Festival Waiver

The following are the terms and conditions of entry of USM EVENTS for the 2012 Cairns Airport Adventure Festival Event. These terms are not negotiable and by accepting an entry to the event via the USM EVENTS registration system and paying the entry fees you are hereby acknowledging your acceptance of our terms and conditions. (For competitors under 18, a parent or guardian must accept).

As a Team Captain of a triathlon team, I agree to these terms and conditions of entry on behalf of my team members.

WARNING: This is a legal document that affects your rights, if you are uncertain or uncomfortable with some of the conditions of registration then we recommend that you obtain advice to ensure you understand and accept the conditions of entry.

I agree to participate in this event on the following basis:

1. I acknowledge that competitive sporting events involve the real risk of serious injury or even death from various causes including overexertion, equipment failure, dehydration, accidents with other competitors, spectators or road users, and course or weather conditions and other causes.

2. I understand that I should not participate in this event unless I have trained appropriately and will be in a fit state to complete the event safely. I acknowledge that if I am aware of an existing medical condition and uncertain of my state of fitness then a medical practitioner should verify my physical condition.

3. By participating, I accept all risks necessarily flowing from my participation that could result in injury, loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims demands and proceedings arising out of my participation and I hereby indemnify them against, all liability (including liability for their negligence and negligence of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall extend to and include USM EVENTS, Triathlon Australia Inc, its members, state and territory triathlon associations, Events Queensland, Queensland Government, Cairns Regional Council, Toursim Queensland, event sponsors, event marshals and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including event medical and paramedical personnel. This release and indemnity continues forever and binds my heirs, executors, personal representatives and assigns.

4. I consent to receiving any medical treatment including ambulance transportation that event organisers think desirable during or after the event.

5. I have provided or attached to my entry form details of any medical or physical conditions from which I suffer that might affect my performance or be relevant if medical treatment is needed. I accept the risk of participating despite these conditions. I have supplied an emergency contact name and number, this person is contactable both during and after the event and is not another participant.

6. I understand that compulsory insurance cover affected for participants in this event may not cover me for all injury, loss or damage sustained by me.

7. Safety precautions undertaken by organisers (such as course supervision, race safety briefings, bicycle and helmet safety checks) are a service to me and other participants but are not a guarantee of safety.

8. My event registration is not transferable to other people or other event. Any attempt to transfer my entry or allow another person to participate under my name without the event organisers knowledge may result in total cancellation without refund, insurance being deemed void and inability to enter further USM EVENTS events.

9. Refund Policy

Cairns Airport Challenge Cairns: 

A 10% cancellation fee will be incurred if you withdraw up until 5pm 31st October, 2011
A 25% cancellation fee will be incurred if you withdraw up until 5pm 29th February, 2012
A 50% cancellation fee will be incurred if you withdraw up until 5pm 4th May, 2012.
No refunds will be offered after 5pm 4th May, 2012

2.80.20 Cairns:

A 10% cancellation fee will be incurred if you withdraw up until 5pm 31st December, 2011
A 25% cancellation fee will be incurred if you withdraw up until 5pm 29th February, 2012
A 50% cancellation fee will be incurred if you withdraw up until 5pm 4th May, 2012
No refunds will be offered after 5pm 4th May, 2012

Coral Coast Triathlon:

A 25% cancellation fee will be incurred if you withdraw up until 5pm 6th April , 2012
A 50% cancellation fee will be incurred if you withdraw up until 5pm 18th May, 2012
No refunds will be offered after 5pm 18th May, 2012

RRR Mountain Bike Challenge:

A 50% cancellation fee will be incurred if you withdraw up until 5pm 23rd May, 2012
No refunds will be offered after 5pm 23rd May, 2012

Hekili Great Barrier Reef Ocean Challenge:

Please refer to the AOCRA website for all information on cancellations and refunds.

Quicksilver Reef Swim - Green Island, Junior Challenge Cairns:

A 50% cancellation fee will be incurred if you withdraw up until 5pm 30th May, 2012
No refunds will be offered after 5pm 30th May, 2012

The Cairns Post Run for Cairns:

NO refunds will be offered if you withdraw from the Cairns Post Run for Cairns

All Registrations are Non-refundable after the specified cancellation dates. Registrations are Non-Transferrable.

All cancellations/ refund requests need to be made in writing - Mail: USM EVENTS PO Box 1145 Eagle Farm, 4009 or Email brisbane@usmevents.com.au. 

10. Event organisers may change the event format, course or other race conditions at their discretion. If that occurs, this agreement applies to the changed conditions.

11. I agree that if the event is cancelled due to storm, rain, inclement weather, winds or other ‘Act of God’ conditions or safety concerns, or if I do not participate in the event for any other reason, my entry fee shall be non refundable.

12. I agree to abide by all race results and directions issued by the event organiser and/or the relevant sport’s governing body.

13. I certify I will download the online race briefing that I will read and abide by!

14. I acknowledge and consent to photographs and electronic images being taken of me before, during or after the event by an official representative of the event organiser. I acknowledge and agree that such photographs and electronic images are owned by the event organiser and that the event organiser and event sponsors may use the image for promotional use. These images, my name and my event results may be used for reporting purposes or other purposes at any time by any form of media without my further consent being necessary. The event organiser is not responsible for photographs and electronic images taken by persons who are not an official representative of the event organiser.

15. I acknowledge and consent to the event organisers providing my personal details (limited to race number, full name and email address) to Marathon-Photos for the purpose of promoting photographs from the event. Sporting Images will place photos from the event on their website, www.Marathon-Photos.com . These photos will be available for purchase.

16. I acknowledge that if I have selected to receive the USM email newsletter that I will receive this communication including important information and event updates bi-monthly from USM EVENTS. I can opt-out at any time by clicking the relevant link in any issue of the USM eNews. I acknowledge that if I do not wish to receive bi-monthly USM email newsletters I will still receive an email newsletter on the week of my registered event.In the lead up to the event it is my responsibility to obtain event updates and information from the event website www.usmevents.com.au.

17. I am fully responsible for the security of my personal possessions at the event including my bike and other valuable items within the race transition area. I agree that after the promoted unsecure time of transition, I am fully responsible for any possessions I have left in the area. USM EVENTS will not be liable for replacement of any personal possessions.

18. I acknowledge that I will receive a race timing band at all timed events which remains the property of USM EVENTS. A recorded time is not guaranteed. Should I not return my timing band to USM EVENTS I agree to reimburse them $50.

19. I certify that I am 18 years of age or older, or I am the parent/legal guardian of a child under the age of 18 and I have read this document and understand and accept the terms and conditions it contains.